Table of contents

Brushtail Administrator's Guide

Calendars

Introduction

Creating an events calendar

  1. Creating a calendar module.
  2. Defining one or more calendar event types.
  3. Defining one or more calendar event locations. (optional)
  4. Allocating one or more event types to the calendar.

 

1 Creating a calendar module


Click on the link "Intranet Administration".


 

Click on "Navigation menu"

 

Use the "Add to main menu" form to create a calendar module.

2 Define event type



Click on the link "Intranet Administration".





 

Click on "Calendars".





Then click on "Calendar types". A list of calendar types will be listed. Click on the plus icon to add a calendar type.





When you add or edit an event type, there are a number of parameters that affect the behaviours of the event type..

 

Text colour - Affects the text colour of events on the calendar.
Bookings allowed - Determines if an event may take bookings.
Booking confirmation - A field that indicates if a booking has a confirmed status.
Receipt printing - Allows receipt printing ( full page, transaction printer or none).
Waiting list - If this parameter is enabled and an event is fully booked, then bookings may be added to a "waiting list".
Bookings may have fee - Bookings will have a paid/not paid status field.
Staff name field - Booking form includes field for staff member taking booking.
Trainer name field - Event description includes field for trainer name.
Comments field - Booking form has field for comments.
Age field - Booking form has field for age. Used for youth activities.
Address field - Booking form has address field. Used for internet training.
Maximum places - Allows a booking to book a number of places under one name. Often used in children's events.
Staff notes field - A field for instructions to staff about bookings.

3 Allocate event type to calendar




On the Calendars page there will be a listing of calendar modules.



 

 

By clicking on a module in this list, you will get a listing of the available event types for this calendar. Select the event types you want for the calendar.

 



 


Table of contents